Security Data Rooms are cloud-based services specifically designed to secure the storage and sharing of confidential business data. They are used for M&A, due-diligence, real estate asset management and any other type of business that requires specialized secure file sharing.

It’s not a surprise that businesses are concerned about the security of sensitive business data, particularly in light of recent high-profile data breaches. Encrypting data-at-rest within a virtual dataroom is crucial to keep hackers from gaining access to documents. But it’s only one part of the puzzle. To ensure your data is secure, you need to take a more holistic approach to security of your data room that includes policies, training, and technical capabilities.

The use of a VDR can also help in complying with regulations of the industry like the Payment Card Industry Data Security Standard (PCI-DSS). PCI-DSS requires secure storage, robust access control measures encryption of transmissions, and regular security testing. This capability lets your clients, partners and other stakeholders that you take security of data seriously.

Some VDR systems are also able restrict access for users to content in-app by restricting the IP addresses that can be granted VDR access. This could help prevent non-authorized users from using screen graber tools to collect document content and share it with non-authorized users. VDRs with advanced access controls also allow admins to connect an authorized user’s identity to printed and viewed documents.

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